City Clerk

Overview

City Clerk

 

Welcome to the City Clerk’s webpage.  The City Clerk’s office is dedicated to providing exceptional public service and connecting citizens with the legislative process.

The City Clerk is the local official who administers democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public.  The City Clerk acts as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act.  The City Clerk manages public inquiries and relationships and arranges for ceremonial and official functions.

Mission Statement
To provide exceptional public service to our citizens, city council, and city staff with integrity and impartiality.

Overview

Boards and Commissions

The City Council has established Boards and Commissions to review City programs, projects, and community issues. These Boards and Commissions provide greater community participation and input into local government and facilitate informed decisions by the City Council.

Overview

Claims against the City

Pursuant to California Government Code section 900 et seq., any person may submit a claim against the City of Rocklin for recovery of money or damages allegedly sustained. There are important limitations and exceptions to the submission of such claims, as provided by state and federal law.

City of Rocklin Claim Form

Legal advice regarding claims

City staff cannot provide legal advice to any person concerning a claim against the City. Any person wishing to submit a claim to the City is encouraged to seek the advice of an attorney of their choosing.

Where to submit claims

The City Clerk of the City of Rocklin is the ONLY office to which claims may be submitted. The original and all attachments are to be filed with the City Clerk’s office. The City’s claim form is available from the City Clerk’s office and online. All claims are public record.

Review and response

Claims received by the City  will be reviewed by City staff, consultants, and legal counsel, all as appropriate considering the claim. A response, if warranted, will be provided to the claimant consistent with California Government Code sections 900 et seq. A response will usually, but not always, be provided within approximately 45 days of the submission of the claim.

How to submit claim(s) against the City of Rocklin

A claim form can be obtained in the following ways:

  • Download the City’s claim form electronically - City of Rocklin Claim Form
  • In person at City Hall, City Clerk’s Department, 3970 Rocklin Road, Rocklin, CA 2nd Floor
  • By mail, by contacting the City Clerk at (916) 625-5560 or emailing the City Clerk 
Overview

Ceremonial Documents Requests

The City of Rocklin will consider a request for a proclamation, letter or certificate of appreciation, or resolution of appreciation or commendation from any group or individual, as long as the request has a significant connection to the City and its adopted goals and policies and/or promotes activities taking place in the City of Rocklin.

Overview
Hand holding American Flag

NOTICE OF ELECTION

NOTICE IS HEREBY GIVEN that the following persons have been nominated for the offices designated to be filled at the General Municipal Election to be held in the City of Rocklin on Tuesday, November 5, 2024.

For City Council Member

Three Seats: Four-Year Term (In the order in which they appear on the ballot)

Greg Janda

David Bass

Ken Broadway

Matthew Oliver

Overview

Fair Political Practices Commission Forms

 

Fair Political Practices Commission – Statements

To view statements for current elected officials, see the link below to use our new eRetrieval system.

https://www.southtechhosting.com/RocklinCity/CampaignDocsWebRetrieval/

Campaign Disclosure Statements (Forms 460 or 470)

To preserve the privacy of persons who participate in the political process by making contributions to candidates for elective office, addresses from the below Campaign Disclosure Statements have been redacted for the internet version. Unredacted copies are available in the Rocklin City Clerk’s office for review and/or copies can be provided at 10 cents per page.  

Statement of Economic Interests (Form 700)

In some cases, Statements of Economic Interests posted below have addresses redacted.  Copies may be obtained by visiting either:

  • Rocklin City Clerk
    3970 Rocklin Road
    Rocklin, CA  95677
     
  • Fair Political Practices Commission*
    428 J Street, Suite 550
    Sacramento, CA  95814            

*Government Code Section 87200 identifies city elected officials (Mayor, City Attorney, Councilmembers), planning commissioners, Chief Operating Officer, and City Treasurer as statutory filers who are required to file Statements of Economic Interests. Form 700 for 87200 Filers are available on the FPPC Portal here.

Overview

Public Records Request

Records are made available to the public during normal City business hours.  When making a public records request, be as specific as possible. Include dates and any details regarding the requested information.  Requests may be made online, by email, or in person at the City Clerk’s Office at 3970 Rocklin Road.  

Public Records Request Online - under “Select a topic” click on “Public Records Request” as a topic and subtopic to get started.

Overview

Public Hearings

The City of Rocklin City Council, as well as City boards and commissions, are sometimes required by state law and/or municipal code to hold public hearings. 

Although a public hearing is also a public meeting, or occurs in the context of a public meeting, the main purpose of most public hearings is to obtain public testimony or comment. A public hearing may occur as part of a regular or special meeting, or it may be the sole purpose of a special meeting, with no other matters addressed.

There is generally a 10-day noticing period for public hearings. 

Overview

Temporary Noncommercial Signs

The placement of all temporary noncommercial signs (political signs, special event signs, yard sales, etc.) within the City of Rocklin is subject to regulations established by the Rocklin Municipal Code, Chapter 17 Zoning, Section 17.75 Signs on Private Property.

Prior to your event, you must complete the Statement of Responsibility for Temporary Noncommercial Signs and submit a refundable deposit of $500 to the Rocklin City Clerk’s office. Following the conclusion of your event and pending any violations, your deposit will be returned to you.

For any questions regarding the temporary non-commercial sign process, please contact the City Clerks Office at (916) 625-5560 or CityClerk@rocklin.ca.us

Requirements

A refundable deposit of $500 and a completed Statement of Responsibility are due to the City Clerk’s office prior to placing signs. Following the conclusion of your event, staff will refund your deposit given no violations.

The City Clerk’s office is located on the second floor of City Hall (3970 Rocklin Road, Rocklin CA).

Any signs not located in an allowable location will be removed by City staff at a fee of $25 per sign, charged against your deposit.

Rules

  • Signs cannot be posted earlier than 45 days before the event. 
  • Signs cannot be greater than 16 square feet in area and 6 feet in height.
  • Signs cannot be located in the city right-of-way or on city property.
  • All signs must be set back at least 5 feet from any property line.
  • Signs cannot be located within 15 feet of a fire hydrant, street sign, or traffic signal.
  • Signs are only allowed on private property with the property owner’s permission.
  • All signs must be removed within 5 days after the event. 

Informational Items